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7/6/11

Hi all,

Home stretch.

Ready?

Eager to speak and finalize all details.

We may be squeezed into the space and so far Mike, Tracey, our GA, and I will not be seated at the tables… But… we are thriving and have even had to wait list some people who just contacted us in the past couple of days. (Wish we could have fit them in.) One person we will accommodate is Jolynn Sapia, who just saw the flyer yesterday and wants to attend. I’ll write back to her shortly. Otherwise, it’s just Larry Paska, who Blanca will speak with today. We don’t know if he is coming or not.

We have 65 people on Monday and 69 on Tuesday.

We will give in our final counts today and go over all AV/IT and set up plans.

I will modify the note below with updates. As we are all not in the wiki, we might as well just hit the various topics and close on each any way we can now.

How shall we move from today to Monday?!!!

Eager!

Thanks!

Bette

_

 **From:** Bette Schneiderman

 **Sent:** Saturday, July 02, 2011 6:23 AM

 **To:** Corinne Carriero (ccarriero@hhh.k12.ny.us); 'cdcarriero@gmail.com'; Ellen Robertson (erobertson11746@gmail.com); Blanca Duarte (bduarte@logicwing.com); Blanca Duarte (blanca.elvira@gmail.com); Michael Byrne; Bette Schneiderman

 **Subject:** July 11/12 Planning

7/2/11

Hi all,

Possible planning wiki: []

Need to speak and close on a bunch of items

Total counts for conference services are 65 and 69


 * E-mail to participants: I’d like to do this today, if you agree. Anything else? **


 * Prep for the sessions:**
 * Cor will work with her panel
 * I’m in touch with all others


 * Equipment:**
 * Mike and I will make sure we have all equipment


 * Internet Access:**
 * Tracey is set


 * Materials/Set ups:**
 * VoiceThreads for the iPad or Google Forms?
 * Early morning activity for Monday and Tuesday conceptualized and materials prepared
 * We will not make a program booklet (out of time), but have separate information sheets for – Monday’s schedule, Tuesday’s schedule, mini-bios, Informational overview and notes on Intergenerational and gifted blogging projects
 * I think Cor, El, Blanca said they would develop whatever we will need for the technology use


 * Support for participants:**
 * We need to discuss how we will orchestrate this


 * Table cards:**


 * Timing:**
 * Mike, Tracey and I will arrive at 7 am each day and make sure we can get in and are set


 * Intergenerational project:**


 * Gifted creative writing blogs:**


 * I will send you all an updated list of participants tomorrow. **


 * On name badges, ** we are putting first and last names and then affiliations (e.g., Jolynn Sapia, Half Hollow Hills). What shall we put for?
 * Corinne
 * Mike DeStio
 * Ellen

Thanks!

Bette =Bette's note from July 2:= 7/2/11 with new information from Bette in red

Hi all,


 * I hope you have wonderful weekends! ** **I’m sending this now for whenever you get to it.** I’d love to speak with you Tuesday, if possible and charge forward toward the finish line! I don’t think you have been in the wiki for planning at []. I’ll revise that with this information today or tomorrow.

The people chart is below.
 * We have 36 people whose checks are received.
 * We have 13 people who we expect, but from whom we haven’t received checks and some who didn’t answer the second survey.
 * Jeong-eun may want to have a few of her students attend for part(s) of the conference.
 * We have 15 people we are comping on Monday and 16 if Blanca tells us Larry Paska is attending
 * We have 20 people we are comping on Tuesday and 21 if Blanca tells us Larry Paska is attending
 * Conference services is all of a sudden worried about squeezing in 60. I didn’t say we are over 60 already. I’m sure she said 75 initially. Maybe, though, she pictured chairs lined up. I know I discussed only round tables. Whatever… We will keep the number as we have it here and not add more people now. I’ll give the number Wednesday, which I’m assuming will be this 36+13+15 or 16 (total = 64/65) for Monday and a few more for Tuesday.
 * We wrote to a few people who said they would send their checks ages ago and who never did and never filled out the second survey or corresponded with us. We told them “next time.”
 * We wrote to the undecided and removed them from the list.
 * We put people who approached us in the past few days and said we are full. “Next time.”

Final count for food and set ups:
 * I will meet with conference services on Wednesday.

E-mail to participants:
 * My suggestion at this point is to say – Bring your laptop, iPad or device and be ready for the adventure. We will see you at 8 am on Monday, July 11 in the mansion on campus (and give directions). If you cannot attend, please let me know immediately. If you didn’t answer the second survey, please do so now (and the url).
 * Since so many people didn’t answer the second survey, I think we are better off not having other tasks at the moment. Thoughts? If you all agree, I will send this Tuesday.

Prep for the sessions:
 * Blanca will work with Lenny/Monica. Plantefesto looks wonderful, El. Blanca, did you see it?
 * Cor will work with her panel
 * Arts panel is looking good. Allyson and Beth have been in touch with their group
 * Mike Keany and Bill say they are set
 * Yen Yen and Jeong-eun say they are set
 * I’ll check in with all other presenters – Steve Heim and all the workshops again

Equipment:
 * Mike and I will make sure we have all equipment

Internet Access:
 * Tracey is setting up usernames and passwords for all attending with IT

Materials/Set ups:
 * Shall we take photos and put them up on the DSL 1 Weebly site the Monday night? If so, I can ask Tracey if she'll have the GA take photos. Mike, will you put them up Monday night?
 * VoiceThreads for the iPad or Google Forms?
 * Early morning activity for Monday and Tuesday conceptualized and materials prepared
 * Tracey will have nametags for all, certificates for completion ready, and usernames and passwords.
 * We will not make a program booklet (out of time), but have separate information sheets for – Monday’s schedule, Tuesday’s schedule, mini-bios, Informational overview and notes on Intergenerational and gifted blogging projects
 * I think Cor, El, Blanca said they would develop whatever we will need for the technology use
 * Blanca has 100 seats for students for VoiceThreads and will let us use those for the event. She will set them up ahead of time. We can have instructions for the future, if people want to set them up themselves. How is that?
 * Shall we ask Tom Whitby if he will set up a backchannel and instructions and we can use that instead of twitter? It’s perfect for K-12 as it is not open to all but only to those given the url.
 * Shall we have someone set up a place in School Leadership 2.0 to talk through the various issues related to school media and K-12? That would give all purpose for the 30 day free use of the site and also be our wrap up forum. Let’s talk about the particulars of doing this when we speak.

Support for participants:
 * We need to discuss how we will orchestrate this

Table cards:
 * I will make tent cards for support tables, Bill Fisher and others’ tables, etc.

Timing:
 * Mike, Tracey and I will arrive at 7 am each day and make sure we can get in and are set

Intergenerational project:
 * Mike, Karen Kliegman and I worked with the planning group yesterday and will meet again with them on Wednesday. This should be terrific.

Gifted creative writing blogs:
 * That starts next week. They will be using Weebly.


 * First || Last || School/Affilliation ||  ||   ||
 * ** Attending and we have their check: ** ||  ||   ||   ||
 * Sharon || Applebaum || Great Neck ||  ||   ||
 * Susan || Bauer |||| Nassau Community College ||  ||
 * Lydia || Bellino || Cold Spring Harbor ||  ||   ||
 * Kim || Bunchuck || Greenport ||  ||   ||
 * Carol || Carota || Patchogue-Medford ||  ||   ||
 * Christine || Cione || Long Island Crisis Center ||  ||   ||
 * Cynthia || Cullen || Half Hallow Schools ||  ||   ||
 * Donna || DeLuca || Smithtown ||  ||   ||
 * W. Scott || Deringer || Half Hallow Hills ||  ||   ||
 * Jane || DeRosa || Cold Spring Harbor ||  ||   ||
 * Lenny || DiBiase || Lindenhurst ||  ||   ||
 * James || Diver || Half Hallow Schools ||  ||   ||
 * Susan || Fox || Mill Neck Manor ||  ||   ||
 * Nancy || Garcia-Perkins || Half Hallow Hills ||  ||   ||
 * Robert || Gerhardt || Half Hallow Schools ||  ||   ||
 * Roxann || Hristovsky || Dowling College ||  ||   ||
 * Angela || Hugenschmidt |||| United Nations International School ||  ||
 * Lauren || Kelly || Half Hallow Schools ||  ||   ||
 * Marianne || Klepacki || Sayville Schools ||  ||   ||
 * Jean Marie || Kliphuis || Smithtown ||  ||   ||
 * Denise || Kollmer || Half Hallow Schools ||  ||   ||
 * Stephanie || Knowles || Herricks ||  ||   ||
 * Jacqueline || Kouvel || Half Hallow Schools ||  ||   ||
 * Ellen || Krapf || Half Hallow Schools ||  ||   ||
 * Michael || LoMonico (only Monday) || Stony Brook University ||  ||   ||
 * John || Lonardo |||| CWP Edcuational Leardership Program ||  ||
 * Vincent || Maida || Dowling College ||  ||   ||
 * Fred || McKenna || BASCOM ||  ||   ||
 * Jennifer || Pradas || Half Hallow Hills ||  ||   ||
 * Donna || Samuelsen || Elwood Schools ||  ||   ||
 * Cynthia || Schwartz || Half Hallow Schools ||  ||   ||
 * Katie || Sepp || Half Hallow Hills ||  ||   ||
 * Margherita || Shaughnessy || Half Hallow Schools ||  ||   ||
 * Jean || Szigethy || Half Hallow Schools ||  ||   ||
 * Jeanne || Weber || Eastern Suffold Boces ||  ||   ||
 * No check yet, but we expect these people: ||  ||   ||   ||
 * Dr. Scott || Andrews || Oceanside Schools ||  ||   ||
 * Judy || Dodge (Arnie's wife) ||  ||   ||   ||
 * Robert || Fenter || Oceanside Schools ||  ||   ||
 * Peter || Hutchison || Oceanside Schools ||  ||   ||
 * Elliot || Kaye |||| Northshore School District ||  ||
 * Nicole || LoCascio || Rockville Center ||  ||   ||
 * Deborah || Maguire |||| Amityville, St Martin of Tours School ||  ||
 * Anthony || Martini (Blanca's husband) |||| LogicWing Educational Consulting ||  ||
 * Dr. David || Rose || Oceanside Schools ||  ||   ||
 * Joanne || Scholldorf || Smithtown Schools ||  ||   ||
 * Gwen || Shaw || Half Hallow Schools ||  ||   ||
 * Amy || Thomas || Herricks ||  ||   ||
 * Christine || Walsh || Half Hallow Schools ||  ||   ||
 * Dr. David || Wayne || Oceanside Schools ||  ||   ||
 * Jeong-eun may have a few students in her summer course to join us. I'm hoping to hear from her this weekend. ||
 * Jeong-eun's students? ||  ||   ||   ||
 * No check and no information since early survey. Wrote to these people that we are NOT expecting them. ||
 * Diana || La Spina || Copiaque ||  ||   ||
 * Nadja || Lamaute || East Ramapo ||  ||   ||
 * Victor || Lee || Rockville Center ||  ||   ||
 * Sarah || Loveland-Gil || Westbury Schools ||  ||   ||
 * July 11th COMP ||  ||   ||   ||   ||
 * Jared || Bloom (only Monday) ||  ||   ||   ||
 * Bill || Brennan (only Monday) ||  ||   ||   ||
 * Carol || Brown ||  ||   ||   ||
 * Corinne || Carriero ||  ||   ||   ||
 * Michael || DeStio (only Monday) ||  ||   ||   ||
 * Arnold || Dodge ||  ||   ||   ||
 * Tracey || Grotticelli (not at round table set up) ||  ||   ||   ||
 * Michael || Keany (only Monday) ||  ||   ||   ||
 * Blanca || Duarte-Martini ||  ||   ||   ||
 * Ellen || Robertson ||  ||   ||   ||
 * Tom || Whitby ||  ||   ||   ||
 * Joy || Weiner ||  ||   ||   ||
 * Bette || Schneiderman (not at round table) ||  ||   ||   ||
 * Michael || Byrne (not at round table) ||  ||   ||   ||
 * GA || (not at round table set up) ||  ||   ||   ||
 * Larry || Paska || Blanca is finding out ||  ||   ||
 * July 12th COMP ||  ||   ||   ||   ||
 * Carol || Brown ||  ||   ||   ||
 * Corinne || Carriero ||  ||   ||   ||
 * Len |||| DiBiase (in list above, but should comp) ||  ||   ||
 * Arnie || Dodge ||  ||   ||   ||
 * Bill || Fisher ||  ||   ||   ||
 * Tracey || Grotticelli (not at round table set up) ||  ||   ||   ||
 * Steven || Heim (?both) ||  ||   ||   ||
 * Beth || Levinthal (just Tuesday) ||  ||   ||   ||
 * Blanca || Duarte-Martini ||  ||   ||   ||
 * Jeong-eon || Rhee (?both) Students?! ||  ||   ||   ||
 * Ellen || Robertson ||  ||   ||   ||
 * Michael || Schantz (only Tuesday) ||  ||   ||   ||
 * Stephanie || Turner (only Tuesday) ||  ||   ||   ||
 * Allyson || Uttendorfer (only Tuesday) ||  ||   ||   ||
 * Joy || Weiner ||  ||   ||   ||
 * Monica || Willard (only Tuesday) ||  ||   ||   ||
 * Tom || Whitby ||  ||   ||   ||
 * Yen Yen || Woo (only Tuesday) ||  ||   ||   ||
 * Bette || Schneiderman ||  ||   ||   ||
 * Michael || Byrne ||  ||   ||   ||
 * GA || (not at round table set up) ||  ||   ||   ||
 * Larry || Paska || Blanca is finding out ||  ||   ||
 * Yen Yen || Woo (only Tuesday) ||  ||   ||   ||
 * Bette || Schneiderman ||  ||   ||   ||
 * Michael || Byrne ||  ||   ||   ||
 * GA || (not at round table set up) ||  ||   ||   ||
 * Larry || Paska || Blanca is finding out ||  ||   ||

=Planning Timeline=

All planning

 * Bette to get people, rooms, presenter equipment, work with conference services and IT, continue to organize all participants and presenters, prepare to make nametags, etc. etc. Tracey will help.
 * Mike to draft program and ultimately have it printed
 * Tracey to ultimately print all name badges and prepare for sign ins, etc. Tracey will have a GA support with her.

Technologies

 * VoiceThreads for the iPad? Or Google Forms?
 * Google Earth for the iPad. Does Patrick want participants to get program before the workshop?

All handouts for two days

 * What handouts?
 * Any volunteers to help make these?
 * What websites shall we create?

<span style="font-family: Arial,Helvetica,sans-serif;">Presenter support needed

 * <span style="font-family: Arial,Helvetica,sans-serif;">Help to conceptualize and prepare so ready to go.

<span style="font-family: Arial,Helvetica,sans-serif;">Monday panel – focus on social media and use social media, address the future, etc.
<span style="font-family: Arial,Helvetica,sans-serif;">Next… who to present and what support needed to prepare > Adam Bellow, Lisa Parisi, Christine Southard. > Shall we add a fourth workshop on Tuesday and see if they would like to present together? > Shall we wait to see if we have 30 paying participants first?
 * **<span style="font-family: Arial,Helvetica,sans-serif;">Arnie to set session in context and then start with Tom **
 * **<span style="font-family: Arial,Helvetica,sans-serif;">Tom to present **
 * <span style="font-family: Arial,Helvetica,sans-serif;">All to respond with Voice Threads or Google forms
 * <span style="font-family: Arial,Helvetica,sans-serif;">Maybe a question for all to respond to following that presentation
 * <span style="font-family: Arial,Helvetica,sans-serif;">Next, etc.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Incorporate sexting
 * <span style="font-family: Arial,Helvetica,sans-serif;">Monica/Lenny – make social media focus
 * <span style="font-family: Arial,Helvetica,sans-serif;">http://planetfesto.org for wall of information---planetfesto centers on environment--is there another tool that would work if this is not appropriate?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Voice Threads
 * <span style="font-family: Arial,Helvetica,sans-serif;">International Day of Peace
 * <span style="font-family: Arial,Helvetica,sans-serif;">UN
 * <span style="font-family: Arial,Helvetica,sans-serif;">Twitter and the middle east and north Africa
 * <span style="font-family: Arial,Helvetica,sans-serif;">Arts Panel – social media focus
 * <span style="font-family: Arial,Helvetica,sans-serif;">Work with Allyson and Beth in skype, perhaps to focus this session and prepare. Voice Threads and other tools throughout
 * <span style="font-family: Arial,Helvetica,sans-serif;">Maybe model after Monday panel in places social media is used
 * <span style="font-family: Arial,Helvetica,sans-serif;">“Introduce yourself” activity needs to be planned for 8 am on July 11. Shall we have an early morning activity on Tuesday, too?
 * <span style="font-family: Arial,Helvetica,sans-serif;">How will we embed tech support?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Some changes I made on the website include focus on social media where it wasn’t prominent before, new break mid-morning on Tuesday, and tech support offered in early morning, during break, and at lunch.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Blanca suggests we find places for the following people to present and support us:
 * <span style="font-family: Arial,Helvetica,sans-serif;">After the conference environments to package the experience, continue to build, and stay connected

<span style="font-family: Arial,Helvetica,sans-serif;">Committee question: Ideas?

<span style="font-family: Arial,Helvetica,sans-serif;">July 1: E-mail to all
<span style="font-family: Arial,Helvetica,sans-serif;">Notes:
 * <span style="font-family: Arial,Helvetica,sans-serif;">The box lunch choices might be okay to include here, too. If we have some information by July 6, we'll order accordingly. More on this soon. I'll add it here.
 * <span style="font-family: Arial,Helvetica,sans-serif;">E-mail to all saying that we are planning for them and thought they might like to set up before the session. Some in the group have extensive experience. Others have little. All are welcome.
 * <span style="font-family: Arial,Helvetica,sans-serif;">We will have support people at tables for people who wish for set-up support right from the beginning.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Bring a laptop, iPad or mobile device or e-mail Bette Schneiderman to tell her you cannot bring one. bes@liu.edu
 * <span style="font-family: Arial,Helvetica,sans-serif;">Here are ways to set up:
 * <span style="font-family: Arial,Helvetica,sans-serif;">Make a VoiceThread account (attach instruction document)
 * <span style="font-family: Arial,Helvetica,sans-serif;">We will start with introductions in VoiceThread at the following site: X
 * <span style="font-family: Arial,Helvetica,sans-serif;">If you have not set up an account, we will help you when we see you at 8 am on the 11th

<span style="font-family: Arial,Helvetica,sans-serif;">Committee questions: <span style="font-family: Arial,Helvetica,sans-serif;">What do we want them to do ahead of time and how shall we prepare for them?

<span style="font-family: Arial,Helvetica,sans-serif;">July 1 to July 10:

 * <span style="font-family: Arial,Helvetica,sans-serif;">All final details
 * <span style="font-family: Arial,Helvetica,sans-serif;">Nametags
 * <span style="font-family: Arial,Helvetica,sans-serif;">Programs
 * <span style="font-family: Arial,Helvetica,sans-serif;">All printed handouts
 * <span style="font-family: Arial,Helvetica,sans-serif;">All websites for before we start, for July 11/12, for after
 * <span style="font-family: Arial,Helvetica,sans-serif;">Bette to confirm with conference services, IT, for rooms, etc.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Continue with all above items until complete